IMPORTANT: All submitted documents must be written in Romanian or accompanied by a certified Romanian translation, as applicable.

1. Registration request in the National Electronic Register, containing its identification data and contact information, available in electronic format in the account opened at www.setre.gov.ro "Account" section, managed by ICI Bucharest;

2. Quality management system conformity certificate for the activity carried out, in accordance with EN ISO 9001, issued by an accredited certification body. The quality management system conformity certificate must be valid for at least 12 months from the date of submission of the request;

3. Detailed list of technical equipment types available and to be made available for the provision of EETS and for each interoperability constituent used to provide the electronic toll service:

• I. EC Declaration of Conformity containing the information specified in point VI of Annex III to Commission Implementing Regulation (EU) 2020/204 of 28 November 2019 on detailed obligations of European Electronic Toll Service providers, the minimum content of the statement on the European Electronic Toll Service domain, electronic interfaces and requirements for interoperability constituents, and repealing Decision 2009/750/EC; or
• II. Certificate issued by a notified body attesting the conformity of interoperability constituents with specifications, pursuant to Annex III to Implementing Regulation (EU) 2020/204;
• III. The EC Declaration of Conformity or the Certificate issued by a notified body mentioned in points i) and ii) must be valid for at least 6 months from the date of submission of the request;
• IV. In the case of PROVIDERS, the detailed list of technical equipment types available and to be made available for the provision of EETS must be validated by C.N.A.I.R. The publication of the economic operator in the RoSETRE platform will take place after testing the equipment and obtaining a favorable opinion regarding interconnection of equipment types with C.N.A.I.R. infrastructure;
• V. The PROVIDER, during the registration period, may update the list of equipment types by removing/introducing new equipment only after validation by C.N.A.I.R. and complying with paragraphs 3.I, 3.II, 3.III;
• VI. If the list of equipment is modified during the validity period of the registration, the validity period of the registration does not change for the newly introduced equipment.

4. Declaration of the legal representative or authorized representative showing that it has provided electronic toll services for at least the past 12 months. The declaration shall be accompanied by supporting documents, issued or countersigned by the service beneficiary, showing information regarding the beneficiary, quantity and value, and recommendations regarding the quality of the service provided;

• I. If, for objective reasons, including the date of incorporation of the company, expansion or modification of the object of activity through the introduction of a new NACE (CAEN) code or other similar situations, the legal person cannot provide proof of similar experience of at least 12 months in electronic tolling services, it is obliged to present an audited business plan. Under penalty of rejection, the business plan shall include cash flow projections, details regarding planned funding sources for carrying out activities over a specified period, and any other relevant information in electronic tolling or main EETS service. The validity of the Business Plan shall range between 12 months – 24 months from documentation submission date. After expiration of the business plan's validity, the legal entity is required to present the declaration mentioned in point 4 of this procedure. Non-compliance leads to suspension from the RoSETRE Register.

5. Audited annual financial statements for the last 3 closed financial years or equivalent documents, such as financial audit reports prepared by specialized entities and/or assumed trial balances. If the statements for the closed financial year have not yet been finalized according to applicable legislation, those for the last 3 closed financial years shall be submitted;

6. Valid certificates issued by competent authorities attesting no outstanding tax liabilities to the consolidated state budget of Romania and/or local budget;

7. A global risk management plan which must include the following:

• I. Description of the organization;
• II. List of all identified, evaluated, and qualified risks;
• III. Planned mitigation measures and strategies to prevent occurrence of identified risks or remedy their impact, especially in economic, financial, and technical fields;

8. Self-declaration of the legal representative or authorized representative confirming that it is not in any of the following situations:

• I. Bankrupt, insolvent, activity suspended, or in any similar situation resulting from a similar procedure under applicable legislation;
• II. Subject to bankruptcy or insolvency proceedings or any other similar procedure under applicable legislation;

9. Criminal record certificate, within its validity period, showing that it has not been convicted by a final court judgment for committing any of the following offenses:

• I. Formation of an organized criminal group, as provided for in Art. 367 of Law no. 286/2009 on the Criminal Code, as amended;
• II. Corruption offenses, as provided for in Art. 289—294 of Law no. 286/2009, as amended, and offenses assimilated to corruption offenses, as provided for in Art. 10—13 of Law no. 78/2000 on preventing, detecting and sanctioning acts of corruption, as amended;
• III. Offenses against the financial interests of the European Union, as provided for in Art. 181—185 of Law no. 78/2000, as amended;
• IV. Acts of terrorism, as provided for in Art. 32—35 and Art. 37—38 of Law no. 535/2004 on preventing and combating terrorism, as amended;
• V. Money laundering, as provided for in Art. 49 of Law no. 129/2019 on preventing and combating money laundering and terrorist financing, as amended, or terrorist financing, as provided for in Art. 36 of Law no. 535/2004, as amended;
• VI. Fraud, within the meaning of Article 1 of the Convention on the Protection of the European Communities' Financial Interests of 27 November 1995;
• VII. Proof that it has not been sanctioned/convicted by final judgment for violation of legislation related to professional conduct;

10. Criminal record certificates, within their validity period, of members of the administrative, management, or supervisory bodies, or persons with representation, decision-making or control powers, as registered in the confirmation certificate issued by the National Trade Register Office, showing that they have not been convicted by final court judgment for any of the offenses specified in point 9 of this procedure;

11. Fiscal record certificate, within its validity period;

12. Self-declaration of the legal representative or authorized representative confirming compliance with the provisions of Regulation (EU) 2016/679, Law no. 190/2018 on implementation measures of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), as amended, Law no. 506/2004 on the processing of personal data and protection of privacy in the electronic communications sector, as amended, and Law no. 363/2018 on the protection of natural persons with regard to personal data processing by competent authorities for the prevention, investigation, detection or prosecution of criminal offenses or execution of criminal penalties, and on the free movement of such data.

IMPORTANT: All submitted documents must be written in Romanian or accompanied by a certified Romanian translation, as applicable.

1. SETRE providers accredited in other registers, in accordance with Directive (EU) 2019/520, are required to submit, in order to register, a declaration on their own responsibility regarding the registration in the register in the member state of origin, from which it can be seen that the supplier is registered and has operational status on the date of submission of the declaration, not being suspended, withdrawn, deleted and not subject to measures restricting the right to provide services, a copy of the registration certificate or of an equivalent document issued by the competent authorities as well as the list of types of equipment according to art. B, para. 3 of this procedure. SETRE suppliers accredited in other registers must immediately notify ICI Bucharest if their registration has been revoked, is no longer valid for any other reason or if the registration authority has initiated revocation procedures. ICI Bucharest reserves the right to cancel the registration if it is notified/self-notified of the existence of the factual conditions for such a situation. SETRE suppliers accredited in other registers are evaluated annually according to this procedure.

1. For services provided to applicants as PROVIDERS or MAIN SERVICE PROVIDERS - EETS, ICI Bucharest has approved and applies the following tariffs:

IMPORTANT: For registration as a PROVIDER, the economic operator shall pay 50% of the chosen service value; following tests to obtain a favorable opinion regarding interconnection of equipment types with C.N.A.I.R. infrastructure, the economic operator accepted by C.N.A.I.R. with the equipment model(s) shall pay the remaining balance of the chosen tariff package. If the economic operator is not accepted by C.N.A.I.R. with the equipment presented in the list (per point B, letter 3 of this procedure), it will not be published in the RoSETRE register until equipment types are remediated/changed. After fixing issues identified by C.N.A.I.R., the economic operator will present itself to C.N.A.I.R. for retesting and obtaining the interoperability opinion. If equipment types are changed, the economic operator shall comply with paragraph 3 of this procedure.

The document registration/analysis fee will not be refunded for economic operators that do not meet technical conditions for publication in the RoSETRE Register.

• I. The STANDARD fee is 10,000 EUR excluding VAT at the NBR exchange rate on the proforma issuance date – document evaluation / processing / completion / re-evaluation period and registration in the RoSETRE platform – maximum 30 days;
  
  ATTENTION: The evaluation / processing / completion / re-evaluation period and registration in the RoSETRE platform – maximum 30 days is strictly the period during which ICI Bucharest performs the registration/publication service. This period is interrupted by the equipment testing period with C.N.A.I.R. infrastructure only for the registration service as a PROVIDER.
• II. The URGENCY fee is 20,000 EUR excluding VAT at the NBR exchange rate on the proforma issuance date – document evaluation / processing / completion / re-evaluation period and registration in the RoSETRE platform – 5 to 10 days. Payment of this fee implies priority registration/publication in the RoSETRE Register;
  
  ATTENTION: The evaluation / processing / completion / re-evaluation period and registration in the RoSETRE platform – maximum 5 to 10 days is strictly the period during which ICI Bucharest performs the registration/publication service. This period is interrupted by the equipment testing period with C.N.A.I.R. infrastructure only for the registration service as a PROVIDER.
• III. For the annual review service of registration documents, the fee is 1,750 EUR excluding VAT at the NBR exchange rate on the proforma issuance date;
• IV. For the re-registration service, in case of suspension for delays in updating registration documents, the fee is 5,000 EUR excluding VAT at the NBR exchange rate on the proforma issuance date;
• V. For the pre-registration service (STANDARD, URGENCY), the applicant has the possibility to complete the necessary documents within maximum 3 months from the request date. Mandatory documents to be submitted at request date are: Confirmation Certificate issued by ONRC, copy of ID of legal representative / authorized representative (in case of authorization, copy of authorization document is also sent).
• VI. For any modification during the registration validity period, the economic operator shall pay a fee of 750 EUR excluding VAT at the NBR exchange rate on the proforma issuance date. The maximum processing term of the request is 2 working days from payment of the proforma invoice.

2.1. Payment of the selected fee (STANDARD, URGENCY) shall be made in advance at the time of service request. If the economic operator does not meet the conditions provided in this procedure, a fee of 50% of total value will be charged for the service rendered, the difference being refunded to the applicant.

2.2. Payment of the selected fee (ANNUAL REVIEW, RE-REGISTRATION, MODIFICATION DURING VALIDITY PERIOD) shall be made in advance at the time of service request. If the economic operator does not meet the conditions provided in this procedure, a fee of 100% of total value will be charged for the service rendered.

3. Payment of the proforma invoice shall be made within 4 (four) calendar days of receipt. In case of non-payment within the specified period, it will be canceled;

4. Registration as a PROVIDER or MAIN SERVICE PROVIDER - EETS is operated only after payment is made. A registration request as a PROVIDER or MAIN SERVICE PROVIDER - EETS may be canceled due to non-payment, without prior warning;

5. If the PROVIDER or MAIN SERVICE PROVIDER - EETS loses the right to registration/extension of registration, the amount paid for its registration will not be refunded;

6. The National Electronic Register - RoSETRE reserves the right to display database information in any electronic format or other form;

7. For any disputes that may arise in connection with EETS domains, the PROVIDER or MAIN SERVICE PROVIDER - EETS shall request mediation from the Conciliation Body established pursuant to Art. 11 of Ordinance 8/2022, before court action.